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Contents
Requirements 1 - Requirements/Installation
Hardware & Software Requirements
Payroll Series version 13
Payroll Series version 14
Payroll Series version 15
Installing Top Pay

Company 2 - Company
New Company Setup
First time program launch
Setting Up Departments
Setting Up Groups

Default Information 3 - Default Information
New Employee Settings
Employee Information
Payroll Information
Add/delete Payroll Items
Income Items
Deductions
Employer Paid Items

Human Resources 4 - Human Resources
Cafeteria Plans
Pension Plans
Paid Time Off
Evaluate Employees
Loans

  Employees 5 - Employees
Create New Employees
Employee Info
Hours/Wage Info
Tax info
Employee Lists
Personal Information
Deleting /Renaming Employees

Payroll Information 6 - Payroll Information
Income Items
Deductions
Employer Paid Items

Linking to QuickBooks´ 7 - Linking Top Pay to QuickBooks
Exporting your Chart of Accounts from QuickBooks
Importing a QuickBooks Chart of Accounts
Linking Aatrix Top Pay and QuickBooks
Hints
Sample of the Required Links Setup

  Liabilities 8 - Liabilities
Creating the Liability Payment

Process Payroll 9 - Processing/Posting Payroll
Processing Payroll
Send/Post Payroll to QuickBooks

Process/Post Liability Payments 10 - Processing /Posting Liability Payment
Processing a Liability Payment
Send/Post Liability Payments to QuickBooks

Pay History 11 - Explanation of Pay History
Pay History Screen

Reports 12 - Reports
Generating Reports
Viewing/Printing Reports
Preview
Printing
Viewing in other applications
Other Report Features
Report Bundles

Backing Up Data 13 - Backing Up
Program Backup
Manual Backup

SECTION TWELVE - Backing Up

This section includes:

  • Program Backup
  • Manual Backup

Program Backup

As in any computer program, the data contained in your company and employee files should be backed up every time you process payroll. The program will back up your data to a Payroll Backups folder within the Payroll program folder. You may then save this backup to any external media you wish.

In your payroll program, open the company you want to back up.

Select File > Back up... .

The program automatically backs up all critical files and places them files into the Payroll Backups folder (Go to your OS X User folder, usually designated by the icon of a house with your name beneath it. The Payroll Backups folder is within the Documents folder). The backups are placed into a subfolder with your company name. Each data file will be titled with the date it was created.

The amount of time the backup takes to complete depends on the size of your company payroll files.

Restore from a backup

If you have your backup on external media, drag the backup to the Payroll Backups folder located within the Documents folder on the hard drive before beginning to restore.This is the only place the program will locate a valid backup.

Select File > Restore.

From the Payroll Backups pop-up menu, select the the backup files from which the data will be restored.

Click the Continue button.

Enter the new name for your restored company. This needs to be different from any existing payroll companies in your program.

Click the Restore button.

When the program is finished restoring, it will open the newly restored company. Verify that your information is correct, and continue processing payroll.

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