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Contents
Requirements 1 - Requirements/Installation
Hardware & Software Requirements
Payroll Series version 13
Payroll Series version 14
Payroll Series version 15
Installing Top Pay

Company 2 - Company
New Company Setup
First time program launch
Setting Up Departments
Setting Up Groups

Default Information 3 - Default Information
New Employee Settings
Employee Information
Payroll Information
Add/delete Payroll Items
Income Items
Deductions
Employer Paid Items

Human Resources 4 - Human Resources
Cafeteria Plans
Pension Plans
Paid Time Off
Evaluate Employees
Loans

  Employees 5 - Employees
Create New Employees
Employee Info
Hours/Wage Info
Tax info
Employee Lists
Personal Information
Deleting /Renaming Employees

Payroll Information 6 - Payroll Information
Income Items
Deductions
Employer Paid Items

Linking to QuickBooks 7 - Linking Top Pay to QuickBooks
Exporting your Chart of Accounts from QuickBooks
Importing a QuickBooks Chart of Accounts
Linking Aatrix Top Pay and QuickBooks
Hints
Sample of the Required Links Setup

  Liabilities 8 - Liabilities
Creating the Liability Payment

Process Payroll 9 - Processing/Posting Payroll
Processing Payroll
Send/Post Payroll to QuickBooks

Process/Post Liability Payments 10 - Processing /Posting Liability Payment
Processing a Liability Payment
Send/Post Liability Payments to QuickBooks

Pay History 11 - Explanation of Pay History
Pay History Screen

Reports 12 - Reports
Generating Reports
Viewing/Printing Reports
Preview
Printing
Viewing in other applications
Other Report Features
Report Bundles

Backing Up Data 13 - Backing Up
Program Backup
Manual Backup

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SECTION 10 - Liabilities - Processing /Posting Liability Payment

This section includes:

  • Processing a Liability Payment
  • Send/Post Liability Checks to QuickBooks®

Processing a Liability Payment

Click the Liability tab.

Select your register from the Register drop-down menu. (Example: Liability Register)

Highlight a payment from the drop-down menu in the To write a check field. (Example: 941 Federal Payment)

Select the appropriate Employee List in the drop-down menu. (Example: Master List)

Select a Period in the drop-down menu. (Example: Quarter, Third, 2003)

Click the Calculate Amount Due button.

Click the Print button to both print and record the check to the selected register.

Click the Record button to only record the payment to the selected register and not print the check.

Send/Post Liability Payments to QuickBooks

Process/record at least one liability check.

Select QuickBooks > Send/Post Payroll.

Payroll data type: Choose the Liability checks radio button.

From the Register pop-up menu, select the register containing the check(s) you want to post to QuickBooks.

Date recorded: Enter the date of the liability check(s) you wish to post to QuickBooks. The date must exist in the selected check register and entered in this format: 8/4/02 (month/day/year). Note that the program sends by date and not specific check.

Override date: (Optional) If you want to post your liability check(s) using a different date, click the Override date with checkbox and enter the date you wish the checks to appear within the accounting program.

Cash Account: Enter the name of the QuickBooks cash account you want the liability check(s) posted to, if different than the account used for payroll checks.

Export checks already exported: Select this option to make sure that all checks you have previously exported actually do get exported.

Click the Send button.


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