Payroll Version 17 Manual
 
 
Renaming an employee
 
There will be times when you need to change the name of an employee (e.g., a marriage   or the name was not spelled correctly in the first place).
Renaming an employee by just typing a new name into the Employees tab window will not change the name in the system, just in the screen. We recommend the following instructions to rename an employee.
1.    In the Employee Information window, select the name of the employee you want to rename from the Employee List on the left.
It does not matter which employee list is open if the employee is on more than one list. Renaming an employee in one list changes the name in all lists.
2.    From the Employee List pop-up menu, select Rename Employee.
3.    Rename your employee (middle name or initial is optional).
An employee's name should always be entered exactly the way it appears on their Social Security card. Titles that come before or after names, such as Dr., Jr., Esquire, II, etc., are not desired by filing entities on state and federal payroll reports.
4.    Click the OK button.
The new name will appear in your employee list(s) and will be used for checks and reports. The program also renames the employee's file name.
 
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