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Contents
Requirements 1 - Requirements/Installation
Hardware & Software Requirements
Payroll Series version 13
Payroll Series version 14
Payroll Series version 15
Installing Top Pay

Company 2 - Company
New Company Setup
First time program launch
Setting Up Departments
Setting Up Groups

Default Information 3 - Default Information
New Employee Settings
Employee Information
Payroll Information
Add/delete Payroll Items
Income Items
Deductions
Employer Paid Items

Human Resources 4 - Human Resources
Cafeteria Plans
Pension Plans
Paid Time Off
Evaluate Employees
Loans

  Employees 5 - Employees
Create New Employees
Employee Info
Hours/Wage Info
Tax info
Employee Lists
Personal Information
Deleting /Renaming Employees

Payroll Information 6 - Payroll Information
Income Items
Deductions
Employer Paid Items

Linking to QuickBooks´ 7 - Linking Top Pay to QuickBooks
Exporting your Chart of Accounts from QuickBooks
Importing a QuickBooks Chart of Accounts
Linking Aatrix Top Pay and QuickBooks
Hints
Sample of the Required Links Setup

  Liabilities 8 - Liabilities
Creating the Liability Payment

Process Payroll 9 - Processing/Posting Payroll
Processing Payroll
Send/Post Payroll to QuickBooks

Process/Post Liability Payments 10 - Processing /Posting Liability Payment
Processing a Liability Payment
Send/Post Liability Payments to QuickBooks

Pay History 11 - Explanation of Pay History
Pay History Screen

Reports 12 - Reports
Generating Reports
Viewing/Printing Reports
Preview
Printing
Viewing in other applications
Other Report Features
Report Bundles

Backing Up Data 13 - Backing Up
Program Backup
Manual Backup

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SECTION 8 - Liabilities

This section discusses creating the Liability Payment.

For payments that occur on a regular basis (e.g., 941 liability payment, 401K deposit), we recommend that you create a default payment to use whenever you write a check for the payment.

Creating the Liability Payment

In the Liabilities tab window, click the New button located below the Payments list.

Enter the general information for this payment.

Title: Enter a descriptive name for your payment.

   Pay to and Address: Enter the name and address of the payee.

Note: In order for the address to print on the check, the checkform template you use must have an address field on it.

   Memo: What you enter in the optional Memo field is recorded with your transaction in the check register, it does not print on the check.

Remind: Click the Remind button if you want to create a reminder for this payment. For details, refer to "Setting up reminders" on page 11-3.

Select ( ) the payroll items you want included in the payment. This step is very important because the program calculates the amount of the payment based on what payroll items you select. To select an item, click the name of the payroll item and a Checkmark will appear next to the item name. To deselect a payroll item, click the item again. You can set up to a maximum of ten payroll items to include.

From the Report type pop-up menu, select the type of report the payment is associated with. The Report type option allows you to track the amounts of your payments (e.g., 941 tax deposit) for specific reports (e.g., Form 941).

None: Select this option if you are setting up a payment that does not appear in the pop-up menu (e.g., 401K Plan). The title of the payment will be used in the Payment History window.

Frequency: Select how often you make this payment.

Click OK.

A dialog will appear that displays the payment settings. Click Continue if the settings are correct or Cancel to go back and correct them.

The title of the payment is added to the Payments list. For details on using payments when writing checks, refer to ###"Writing/printing liability checks" in chapter 7 of the User Guide.


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