Payroll Version 17 Manual
 
 
Step 1 • Print Paychecks
 
Processing employee paychecks
Before processing your first payroll, make sure you have read the previous section called Before processing payroll.
To Pay Employees
 
 
1.  Click on Pay Employees button from the Payroll Navigator window.
2.  From the Employee List pop-up menu, select the employee list you want to use to process payroll.  We recommend that you use the Master List for processing payroll. You can, however, use different lists for processing payroll (e.g., Part Time and Full Time). Just be careful that an employee is not assigned to more than one employee list.
3.  Select the first employee in the list, this will automatically check mark the box to Print       Check or Direct Deposit. You can uncheck the box if not applicable or you wish to Record Only, select the check box for Record Only.
The Employees name will appear in green text when the checkbox to Print Check or Direct Deposit is selected.  
 
Are you rewriting an earlier check?
If you select an employee on the same day that a paycheck has already been recorded, a alert dialogue will appear asking if you are rewriting an earlier check. Click the Yes button if you want to replace the existing check with a new one.
4.  Enter all relevant information (e.g., hours, rates) in the selected employee's paysheet.
Salaried employees
  1. Typically you will not need to enter any payroll information for salaried employees because their payroll data is the same each pay period. However, if necessary you can change the Pay Rate and Hours fields as needed. The Amount field for salaried employees will be the same as the amount in the Pay Rate field and will not be affected by entering different hours. This is the nature of salaried employees whose paycheck is the same every pay period and is not based upon hours worked.
Hourly Rate employees
  1. Enter the number of hours worked for Regular Pay, Overtime, and Double Overtime fields. The number of hours displayed for Regular Pay-Hours corresponds to the pay period you selected for this employee (e.g., semi-monthly equals 86. 67 hours). The Overtime and Double Overtime rates are calculated using the rates the employee was set up with. For information on displaying different hours, Time Card preferences.
Commission and Bonus
  1. Commission and bonus amounts are generally simple dollar amounts.  Please refer Processing bonus checks .
5.  When the employees paysheet is correctly filled in select the next applicable employee, a dialog box will pop up prompting you to Save changes to “paycheck’’ before closing?
 
              
 
Repeat the above steps until all applicable employees are saved.
To review your payroll you can click on the Print Payroll Summary button.
This will display the current payroll you are getting ready to print and or record.
 
Click on the Print/Record selected paychecks button to process the payroll.  If you have any employees checked for Print Check, the Print Check Option window will display: If this is the first time you are printing a check from your payroll application, you can select Utilities > Check Designer from the File menu to preview your checkform before you actually print with it.
Check Printing Setup:
  1. Checkform From the Checkform pop-up menu, select the checkform you want to use for printing the paychecks. Check Register From the Check Register pop-up menu, select the register you want the paychecks posted to. Note: This register is only used in the payroll program and is completely separate from the registers in your accounting program. Starting check number Enter the starting check number. If all employees have Direct Deposit, type "DD" as the starting check number. Dates Enter the date you want printed on the paychecks and the pay period ending date. The program automatically fills in both fields with today's date. You can enter a date to be printed on the paycheck (usually the actual date the checks are handed out), and a date that represents the pay period for this payroll.  
Click the OK button. Insert your checkform sheets in the printer.  Refer Aligning checks in the printer.  In the Print dialog, click OK.  After the paychecks have printed, verify to see if they were printed correctly.
If you only have employees checked for Record Only, the Record Check Option window will display:
Record Check Options:
  1. Check RegisterFrom the Check Register pop-up menu, select the register you want the paychecks posted to. Starting check numberEnter the starting check number. DatesThe program automatically fills in both fields with today's date. Enter the date that was written on the check and the date that represents the pay period for this payroll.
  2. Click the OK button.
If you are set up to process Direct Deposit payroll and any of the employees are direct deposit, a Direct Deposit Dates dialog appears after clicking the OK button. Please refer to  HYPERLINK "http://documentation.aatrix.com/Payroll16/payroll16_mfiles/" \l "ddpay" Processing Direct Deposit Payroll in this chapter.
Aligning checks in the printer
We recommend that you check the user's guide that accompanied your printer to determine the correct placement of checks in the paper tray or the manual document feed.  HYPERLINK See Test printing checkforms  Please refer to Test printing checkforms to determine the correct alignment of fields on your check (either preprinted or blank),
I’m ready to print a summary report of your checks dialog Report to: Select to print to: Printer, Screen or Text File Page setup Will allow you to change paper layout to landscape.  Skip Will skip over this report and advance you to the next step. View Will display the report.Did your Checks Print Out Correctly dialog.  Yes Will record the checks into pay history.  No Will bring up the Reprint Checks dialog.  Reprint selected checks radio circle allows you to select the checks to reprint. Reprint all checks radio circle allows you to reprint all checks. Starting check # enter the correct check #Reprint Checks button click on this to reprint the checks. Done button click on to leave the reprint screen.